Notifying the police of overnight guests: what, when, how

HostBooking · Updated Oct 24, 2026 · 6 min read

For every overnight guest, a homestay in Vietnam must notify the local police. Since 1 July 2026 this follows Circular 116/2026/TT-BCA, with form CT14 as the stay notice. Here are the deadlines, what to record and a quick way to do it for a whole group.

Deadlines

• Notify before 11 pm on the day the stay begins.
• For guests arriving after 11 pm, notify before 8 am the next morning.
• One notice covers up to 30 days; longer stays are notified again.

What form CT14 asks for

For each guest: full name; date of birth; sex; personal ID number or passport number; address of stay; length of stay; reason for stay. The top of the form identifies the person giving notice, the owner or manager.

How to send it

Notices go through the public service portal, the VNeID app, the residence authority’s website, or the phone number or mailbox your local police publish. Foreign guests are declared through the Ministry of Public Security’s site for accommodation providers. Ask your ward police which way they take them.

Doing it fast for a group

1. At check-in, scan the QR code on each chip ID card with a phone camera or a handheld scanner: name, birth date, sex and ID number fill in.
2. Pick the reason for stay; for foreign guests enter passport number and nationality.
3. At the end of the day, download the Excel list: Vietnamese citizens in the CT14 columns, foreign guests on their own sheet.
4. Send it the way your local police take it, before 11 pm.

On HostBooking, steps 1–3 are on the booking page: see stay declaration. ID numbers are encrypted, lists show the last four digits, and every download is logged. HostBooking does not send to the police portal itself; check the file against the portal’s current form before filing.